Privacy Policy & Cultural Mandate

"Because our work deals with the invisible energy that survives time, we protect the stories, spoken voices, and fragile traces entrusted to us with the deepest curatorial care."

This Privacy Policy describes how Wheels & Tales (“we”, “us”, or “our”) handles personal data and historical submissions across our website, our travelling studio archive, and the dynamic channels connecting our community. We operate in absolute compliance with the General Data Protection Regulation (GDPR) and Irish data preservation parameters.

1. The Scope of Memory & Data Collection

Unlike cold, clinical software platforms, our collection systems split explicitly between standard technical metadata and the profound, living memories that form our open cultural bridge.

A. Memory Submissions & Analogue Heritage

When you cross the Narrative, Digital, or Tangible Bridges to entrust fragments of history to our care, we collect:

• Spoken Voices & Oral Histories: Recorded voice notes, tape materials, and audio files shared via our studio or secure communication channels.
• Restored Media Traces: Physical or digital photographs, slides, film negatives, vehicle logbooks, and diaries provided for digital rescue or premium printing.
• Biographical Narratives: Lived memories, names, dates, locations, and personal text stories submitted to enrich The Chronicle.

B. Technical & Operational Information

To ensure session stability, secure file handshakes, and responsive rendering on desktop and mobile viewports, we automatically track:

• Basic device metrics, browser parameters, and network handshakes.
• Anonymized engagement analytics tracking how our community reads and experiences archived stories.
• Essential cookies used exclusively to keep site performance smooth and respect your toggle permissions.

2. Curatorial Custorship: How We Use Your Traces

We treat your info as a heritage trust, never as a corporate resource. Your data is used exclusively to:

• Operate The Public Archive: Presenting, curating, and sharing verified historical entries inside The Chronicle with open cultural access.
• Execute The Craft of Remembrance: Transferring your visual archives onto premium blanks, apparel, ceramics, or wood frames.
• Process Secure Logistics: Communicating personally with you via email, WhatsApp, or phone to confirm placements, confirm files, and secure physical shipping details before any craft begins.

3. Ownership & The Right to be Forgotten

You retain absolute ownership over your stories, slides, and files. When you submit a memory to Wheels & Tales, you grant us permission to hold and display it *only* under the explicit conditions agreed upon during collection.

Motoring memories are deeply personal. If you ever decide that a family photograph, a spoken voice tape, or a written legacy should return to privacy, you hold the absolute right to withdraw consent. Upon request, we will instantly delete your digital records and permanently remove your published traces from our site systems.

4. Non-Commercial Protection & Third-Party Transfers

We do not sell, trade, rent, or monetize your personal details or historical submissions with external marketing brokers. Information leaves our vault *only* under the following three strict conditions:

• Infrastructure Partners: Secure digital hosting networks and file transfer systems needed to execute your digitisation requests.
• Craft Delivery Services: Monitored postal or courier networks used to safely ship your physical keepsakes home.
• Legal Mandates: Official authorities, strictly if required by statutory Irish or European Union legislation.

5. Persistent Security for Physical & Digital Mediums

Analogue materials—like a single forgotten photograph or an old-soul document—are highly vulnerable to time. When physical assets are sent to our mobile archive for digitisation, they are logged with a strict curatorial chain of custody, stored in climate-secure files, and returned directly to your hands without damage. Digital storage profiles rely on modern token verification to block unauthorized parsing or access.

6. Granular Cookie Control

We respect your choice above all else. Aside from essential cookies needed to load text frames safely, no tracking or preference scripts are fired on your device without your explicit permission. You can freely audit or alter your privacy parameters at any time by visiting our dedicated Cookies Preferences page.

7. Statutory Rights under European Law

Under the protection of the GDPR, you can enforce your data rights at any point:

• The right to read and receive a full copy of all data assets we hold in your name.
• The right to update, correct, or refine inaccurate historical details.
• The right to freeze processing or command complete data destruction from our system servers.

8. Direct Communications & Studio Access

If you wish to review your archive assets, command an entry update, or discuss how your family legacy is protected inside our studio, you can reach out directly to us:

Wheels & Tales Archive Studio

Email: info@wheelsandtales.com
Phone / WhatsApp: +353 899 438 599

Last updated: 12 September 2026